Full Property Cycle

Investors choose to invest with Kincaid, for many reasons and one key one being the simple process Kincaid follows to make every investment attainable with a seamless process from acquiring land, to quality in building and handing over the keys. Kincaid goes one step further, to provide a property management facility where your investment is nurtured by our experienced property team.

Below is an outline of our process to help our channel partners, agents and our end user clients better understand our build process, and commitment to our client’s experience whilst they are building with us.

1. Land Acquisition – Location, location, location

As builders who are committed to our client’s achieving growth, financial success, and freedom through their property, whether they live in it, or receive rental income from it, we know this starts with location.

Kincaid are proud of their land acquisition team who are dedicated to sourcing and acquiring blocks of land in Melbourne’s growth corridors for our clients.

This end-to-end service is available to all our channel partners, property agents and their clients. If you choose this service, we will coordinate the signing of the land and build contracts for you, and mentor you hand in hand from your initial deposit through to the final signatures on your land and build contracts.

2. Site Check

If you have already purchased your block, or if settlement is some time away, we are pleased to offer you a fixed price building contract.

Kincaid will evaluate your block using the official and most up-to-date land information available from the land developer. Our site check will determine which of our house designs are suitable for the block, and whether these designs will meet the client’s requirements from the aspect of design and functionality.

3. Desirable Inclusions

Every Kincaid home automatically includes specifically chosen design elements that when combined create a comfortable home that is highly rentable.

Each home is delivered as a full turn-key home. Simply put, this means you or your tenants can move right in, with nothing more to do. (Including full fencing, landscaping, driveway and garden paths, a washing line and letterbox.)

4. Pricing to suit client budget

As the client budget is key to creating the best fit investment for them, we carefully work through this process with you until we receive notification that the budget requirements have been met, clients have signed off and are ready to proceed.

There are differing styles with changed configurations that will fit onto any block. By siting and pricing various home styles onto any block, we can provide you with a few options that will help to meet differing budget requirements.

This is part of the fully customised service we are pleased to offer to our channel partners, selling agents and their clients.

5. Expressions of interest and initial deposits

When your clients have approved their house plan, inclusions and the build price, the next step is to submit an EOI – Expression of Interest – to us. The EOI will contain the full client details, along with their ID either passport or licence and is used to prepare the MBA Build Contract and order the land contract from the vendor. The client will need to make their initial land reservation deposit to the vendor trust fund that will be provided. Receipts must be provided to us for the land contracts to be released.

6. Contract Signing

All our MBA (Master Builders Australia) Build Contracts, and land contracts are sent to you, your clients and their conveyancers via DocuSign.  Contracts must be signed within 7 days. Both the MBA Build Contract, and the land contract will be exchanged via the DocuSign platform.

7. Paying 5% build deposit

When the MBA Build Contract is exchanged, we will provide a 5% build deposit invoice which must be paid within 7 days. A receipt of payment will be provided, and this is to be given to the finance broker or finance provider as proof the deposit has been paid.

8. Unconditional finance approval & land settlement

Unconditional finance approval for land settlement and construction is secured prior to, and in preparation for land settlement. Once the land has been settled, provide us with the confirmation of settlement letter written by the conveyancer.

9. Building permit

The unconditional finance approval and land settlement confirmation letter are key to submitting the building permit application. At this stage, we have already received an energy rating and engineering report developer and council approval for the home.

10. Site start

This is marked by a temporary site fence being installed around the perimeter of the block.  As we complete the next 5 stages of construction, invoices will be issued for payment of the relevant stage just completed. If borrowing for construction, forward these to the lender, who will release the funds directly to us.

11. Base

Laying the pipes for drainage, pouring the slab – these foundations have been specifically engineered for this home, in this exact location. The Base Stage invoice will be 10% of the total construction amount.

12. Frame

A timber frame is erected in preparation to install the walls, windows and roofing. The Frame Stage invoice will be 15% of the total construction amount.

13. Lock up

This is lock up – It’s secure, dry, and really beginning to look like a house. With external walls, cladding, roof coverings and windows the exterior of your new home is locked up tight and protected. The Lock Up Stage invoice will be 35% of the total construction amount.

14. Fixing

Fix stage is one step away from your new home being complete. The flooring is laid complete with skirts and architraves, kitchen and bathroom cabinets are installed, and internal doors are hung.  The Fixing Stage invoice will be 25% of the total construction amount.

15. Practical completion/final

You can now book the walk through and final inspection with our Site Supervisors. The home is practically complete, and ready for the Certificate of Occupancy to be issued. The Final Stage invoice will be 10 % of the total construction amount.

16. Hand over process

Congratulations, the new home is waiting for you: all the hard work has been done, and it’s ready to move in, or to begin making rental income. On a pre-arrange a date, we will install appliances, finalise landscaping and proudly hand over the keys to the new home.

17. Three month inspection

We look forward to seeing you again at your 3-month post-handover inspection. Here we check that everything continues to work smoothly as it is supposed to and attend to any minor maintenance that falls under warranty.

You have the keys and now looking to make this a rental? Look no further with Kincaid’s property team. With a strong commitment to outstanding customer service, our rental team consistently go above and beyond to help clients achieve the best results possible. Their industry experience and dedication make them an invaluable asset to anyone seeking a seamless and rewarding property management experience.

Explore Properties by Kincaid. Or contact the properties team on +61 3 9419 2075.

Interested in becoming a channel partner? Speak to our Business Development Managers or enquire online:

Russell Evans – ru*****@*********om.au or Yasmin Chaouk – ya****@*********om.au

Now is the time to invest with the Victorian government slashing stamp duty. According to, Real Estate Australia “Major cuts to stamp duty have been announced as part of the Victorian Government’s larger plan to supercharge housing supply, with the much-debated levy slashed for off-the-plan properties for the next 12 months.” This was taken from an article published in October 2024.

With integrity and agility, Kincaid build confidence. With experience and knowledge, we build trust. With dedicated service, we build real relationships.  Committed to a measured, sustainable approach, we always deliver on our promises.

Invest with Confidence, Rent with Confidence and Build with Confidence at Kincaid.